Imagine doubling your
bandwidth without
doubling your team.
Botterfly automates the tasks that drain you, using real-world real estate expertise
and human-first AI — so you can serve more clients, stay sane, and finally breathe again.
Imagine doubling your
bandwidth without
doubling your team.
Botterfly automates the tasks that drain you, using real-world real estate expertise
and human-first AI — so you can serve more clients, stay sane, and finally breathe again.
You’re incredible with clients. You’re a rockstar at deals.
But the rest? The paperwork, reminders, back-and-forths, follow-ups, scheduling, rescheduling, and all the tiny things only you seem to remember?
That’s the part stealing your nights, your weekends, and your peace of mind.
And hiring an assistant (or managing the one you have) often feels like just one more job — or one more expense you’re not ready for.
Botterfly creates human-first automations designed by real real-estate experience.
The result
Smart, calm, dependable automations that:
• Think like you
• Nudge you only when needed
• Handle the follow-up chaos
• Sync your CRM so all your client details are at your fingertips
• Clear mental clutter
• Organize your listing and buyer pipeline into a clear, repeatable process
It’s like having a fractional operations team quietly running in the background — without ever replacing your human touch.
Why Agents Love It
• Saves 5–15+ hours a week (for most agents)
• Prevents dropped balls (even during your busiest seasons)
• Supports your future growth without extra hiring
• Gives you back your evenings, weekends, and mental clarity
Every workflow is rooted in:
Tonya’s
25+ years of real estate experience — from appraisals to life as a top-producing agent.
Tera’s
15+ years in real estate ops — including founding and exiting Ventura County’s first TC company.
Cameron’s
human-first AI lens that protects the relationship-driven parts of the business.
We’re inviting a small group of forward-thinking agents to be the first to test-drive and shape Botterfly.
Founding Agents receive:
Personalized workflow setup
Locked-in pricing for future automations
Priority access to new automations and dashboards
High-touch support as we refine the system together
If you’re at capacity and ready for things to run smoother — let’s talk.
Or
Find Out How Many Hours You’re Losing Each Week
Take the 2-minute Time Leak Quiz built from 25+ years of real estate experience — and uncover your personalized path to reclaiming 10–20 hours a week.
Find out where your hours are going
Compare your workload to top agents
Learn what to automate first
Get your custom 20-Hour Freedom Blueprint
Get your results instantly
FREE 2-MINUTES QUIZ - NO FLUFF
BOTTERFLY FAQs
What exactly gets automated?
A lot — but the specifics depend on your business and your unique workflow.
At a high level, our automations can handle:
• Listing onboarding and setup (including things like inspections, termite, photos, staging, etc. — in partnership with your TC)
• Buyer scheduling and updates
• CRM syncing
• Reminders and follow-ups
• Deadline and contingency tracking
• Status updates and check-ins throughout escrow
• Coordination that usually falls through the cracks
We’re very intentional about staying in our lane:
We support and structure the process, but we do not take over the role of your transaction coordinator.
The detailed framework is based on Tonya’s proprietary systems, so we walk through everything with you on a call to ensure the right fit without giving away internal IP.
Do I need to be tech-savvy to use this?
Absolutely not.
We built Botterfly for real humans — including the ones who still lovingly call themselves “boomers.”
We’re not tech bros with fancy jargon.
We’re a blended team with real estate experience and AI expertise, and we walk you through everything in plain English.
If you can text and send an email, you can use Botterfly.
How is this different from hiring an assistant?
Assistants help with tasks.
Botterfly helps with systems.
An assistant still needs:
• Training
• Oversight
• Constant reminders
• Daily management
And you’re often paying them hourly — whether they’re busy or not.
Our automations quietly handle the work behind the scenes and only tap you in when your human judgment is needed. They don’t get tired, don’t clock out, and don’t need to be retrained every time something changes.
Think of it as a fractional operations system that amplifies you and your staff, instead of adding more work to your plate — at a fraction of the cost of adding another hourly team member.
How do I know if automations are right for my business?
If you’re great with clients but drowning in details… you’re probably ready.
Automations make the biggest difference for agents who are at capacity, juggling too many tasks, or ready to grow but can’t take on one more thing.
If you’re thinking:
“I can’t keep running like this,” or
“I need help, but I don’t want another person to manage…”
you’re exactly who we built Botterfly for.
And yes — we know you barely have time for a 30-minute call, that’s the whole problem.
If you can give us a short window of focused time up front, we gather what we need, build around you, and set things up so you’re not constantly answering questions or retraining someone. One focused setup window → many hours back every week.
I already have a transaction coordinator. Does this replace my TC?
No. Absolutely not — you still need your TC.
Our workflows are designed with the assumption that you have a transaction coordinator in place (or a TC-style function, even if it’s currently you).
Botterfly:
• Organizes information
• Standardizes communication
• Triggers reminders and checkpoints
• Keeps everyone on the same page
Your TC:
• Manages the file
• Handles compliance and documents
• Communicates with parties as needed
• Makes judgment calls based on the transaction
We don’t replace your TC.
We help your TC (and you) work in a far more organized, predictable, and less reactive environment.